You just got an email, a call, or a letter saying you got a job offer! But here’s the twist, you don’t think it’s the right job for you, for various reasons. Declining a job offer can be tricky, but sometimes you’ve got to do it.
No matter why you’re saying no to the job offer, it’s important to be respectful. You should say thanks for the opportunity and let them know you might be interested in working with them in the future.
Here’s a guide to help you write a letter that politely declines a job offer without creating any hard feelings. Just follow these tips and check out some examples to get it just right.
Guidelines For Politely Declining A Job Offer
Show Appreciation
Even if you decide to decline the job offer, it’s essential to express your gratitude to the hiring manager. Thank them for taking the time to go through your resume and for considering you as a potential employee. Recognize that interviewing candidates is a thoughtful process that requires time and effort on their part.
Keep It Concise
In your letter, your main goal is to politely decline the job offer. You don’t need to provide lengthy explanations. Keep your response short and to the point, typically about three to four brief sentences. Avoid over-explaining your decision.
Respond Promptly:
Once you’ve made your decision to decline the opportunity, don’t delay in notifying the recruiter as soon as possible. A quick response can help the hiring manager find another candidate faster, which is considerate.
Provide Your Reasons
If you have specific reasons for declining the job, it’s acceptable to mention them in a clear and straightforward manner. For instance, you might have found a more suitable job, the offered salary didn’t meet your expectations, or you had a personal reason for changing your mind. Express your reasons using plain language, keeping it simple and respectful.
Samples Emails to Decline a Job Offer
Dear [Enter name],
I want to begin by expressing my gratitude for extending the offer for the [enter job position] at [enter name of organization]. I truly appreciate the opportunity and want to convey my genuine interest in joining your team. However, I regret to inform you that I must decline the offer.
This decision has not been easy for me, but after careful consideration, I have chosen to continue in my current role due to (explain your reason). Please understand that this choice was difficult, and I am disappointed by the outcome.
I sincerely wish you the best of luck in your search for the right candidate to fill the position.
Sincerely,
[Your Name]
When You Settled For Another Job
Dear Mr. Grey,
Thank you for the opportunity to work as a [Enter position] at your [Enter Company Name]. I am glad for this chance and would like to convey my genuine desire to work with you. I’m afraid I won’t be able to accept your offer at this time.
Throughout the interview process, I have appreciated our interactions. However, I have chosen to accept other employment.
I wish you the best in finding a suitable replacement and hope that our paths will cross again in the future.
Sincerely,
[Enter Name]
Declining A Job For Any Other Reasons
Dear Ms. Grey,
I would like to thank you for the offer of the [insert your position]. I have been very impressed by our interactions during the interview process and appreciate being considered for this role. Unfortunately, after further reflection, I have decided that it is not in my best interest to accept the job offer at this time.
This has been a difficult decision for me, as I have been intrigued by the possibility of working with you and your organization.
Thank you once again for the offer, and I apologize for any inconvenience this may cause.
Sincerely,
[Name]
How To Decline A Job Offer Sample Letter
Dear Grey Techs Team,
I want to express my heartfelt appreciation for considering me for the senior graphics designer position at your esteemed company. It’s truly the good news I’ve been eagerly waiting for. Regrettably, I must decline the offer at this time.
The reason for my decision is that I am currently committed to a two-year contract project, which prevents me from taking on additional commitments. I sincerely apologize for any inconvenience this may cause and appreciate your understanding.
I hope you’ll find the ideal candidate for the position, and I look forward to the possibility of staying connected in some way in the future. Thank you for your understanding and for considering my decision.
Warm regards,
Jane Doe
Tips On How To Decline A Job Offer
Before you send your letter to the recruiting manager, ensure that the choices you’re making won’t have future consequences. To put it plainly, once you turn down a job offer, it’s unlikely you’ll get it back if you change your mind.
Remember that you applied for this job, received an offer, and are now declining it. Regardless of your decision, make sure it’s the best one for your career.
Don’t hesitate to pursue your dreams and interests. If the job isn’t the right fit for you, it’s okay to decline it. Focus on your passion and work towards turning it into a reality.
